Announcing the new German-American Genealogical Partnership

Dick Eastman · June 5, 2015 · Societies · No Comments

The following announcement as written by the folks at the Germanic Genealogy Society:

“Bridging the Gap between North America and Europe for Genealogists”

This partnership forms a German-American genealogy structure between countries and organizations for sharing contacts and genealogical research. This partnership is open to all organizations interested in Germanic genealogical research.

Goals of Partnership

Our shared goal is to stimulate interest in Germanic Genealogy and to provide a forum to share research methods and information to further the researching of our ancestors. The goal of the Partnership is to assist, strengthen and support each society as they continue to grow.

Common Goals include:

1. Sharing strategies for research
2. Developing contacts between organization and individuals
3. Creating a list of most valuable resources
4. Create lists of references and websites
5. Sharing contact lists of organizations, speakers, researchers, guides, historians and
   translators

A future plan may include Germanic national and international conferences. Additional plans and goals are under discussion with new partner societies.

Founding Societies

The founding societies of this new partnership include the Germanic Genealogy Society (GGS), the Pommern Regional Group of Minnesota (PRG), and the Deutsche Arbeitsgemeinschaft genealogischer Verbände (DAGV).

The first international online meeting for this partnership was held on 28 May 2015, which included representatives of various societies from Germany, Poland, and seven U.S. states ranging from California to New York.

Representatives from the three founding organizations officially signed a Proclamation of St. Paul on 29 May 2015 before a large audience as part of the GGS Conference. The proclamation describes the goal to create a closer German-American genealogical relationship between all interested societies.

From this original online meeting four additional societies have already joined in this partnership with several more waiting for board approval. We encourage other societies interested in Germanic Genealogy to join us in the German-American Genealogical Partnership. Further information can be found on the GGS website under the German Partnership menu item.

Founding Partner Societies:

• Germanic Genealogy Society
• Deutsche Arbeitsgemeinschaft genealogischer Verbände
• Pommern Regional Group of Minnesota

Additional partners include:

• Sacramento German Genealogical Society
• Immigrant Genealogical Society of Burbank, California
• Southwest Florida Germanic Genealogy Society
• Ahnenforscher Stammtisch Unna und Umgebung

New NEH Grant to Digitize Family Records

Dick Eastman · April 30, 2015 · Announcements, Preservation · No Comments

The National Endowment for the Humanities (NEH) announced “Common Heritage,” the first grant of its kind, to make “light historical records and artifacts currently hidden in family attics and basements” available to the public. In announcing the initiative, NEH Chairman William “Bro” Adams said, “We know that America’s cultural heritage isn’t found only in libraries and museums, but in our homes, in our family histories, and the stories and objects we pass down to our children.”
The announcement states, “The program supports day-long events organized by community cultural institutions, which members of the public will be invited to attend. At these events experienced staff will digitize the community historical materials brought in by the public. Project staff will also record descriptive information—provided by community attendees—about the historical materials. Contributors will be given a free digital copy of their items to take home, along with the original materials. With the owner’s permission, digital copies of these materials would be included in the institutions’ collections. Historical photographs, artifacts, documents, family letters, art works, and audiovisual recordings are among the many items eligible for digitization and public commemoration.”

NEH encourages local institutions such as libraries, archives, museums, and colleges to apply for up to $12,000 in project funding. The application deadline is June 25, 2015, but a webinar for interested applicants will be held on May 5, 2015.
More information may be found at the NEH’s webpage: http://www.neh.gov/grants/preservation/common-heritage.
My thanks to newsletter reader Claire Bettag for telling me about this new grant.

DAR Provides Contributed Supporting Documentation Online

DAR Provides Contributed Supporting Documentation Online for Genealogy Researchers

Dick Eastman · February 22, 2015 · Online Sites, Societies · 2 Comments

The following announcement was written by the National Society Daughters of the American Revolution:

The National Society Daughters of the American Revolution (DAR) is pleased to announce a new added feature to its Genealogical Research System (GRS). This newSupporting Documents feature allows users to purchase documents that were submitted with previously verified DAR membership and supplemental applications. These documents may include family bible records, deeds, wills and other various materials used to prove lineage to a patriot of the American Revolution.

“The DAR is committed to making family research materials more readily available to the public,” said DAR President General Lynn Forney Young. “Genealogy is such an exciting passion for so many and these newly added resources will expand accessibility to family history documents.”

The Supporting Documents made available on the GRS may prove to be very helpful to researchers who are looking for a missing piece in their genealogy search. For example, if a researcher is having difficulties connecting two generations or finding proof of an ancestor’s military service, the needed documents could possibly be included in the supporting documentation submitted for a common ancestor.

The GRS is a free resource provided by the DAR to aid general genealogical research and to assist with the DAR membership process. The GRS is a collection of databases that provide access to the many materials amassed by the DAR since its founding in 1890.

GRS users have long been able to purchase Record Copies (previously verified DAR membership and supplemental applications), which show the lineage going back to the ancestor who contributed to the American Revolution, but before now the documents which were submitted to support the Record Copy were not available for purchase online. Now these supporting documents are available on demand for the user to purchase either in conjunction with a Record Copy or separate from the application with which it is associated.

“The addition of Supporting Documents to the GRS may ease the difficulty of family research in some situations,” said Eric Grundset, Director of the DAR Library. “Previously, you may have needed to search through many resources in various locations to find documents; now you may be able to find them in the GRS.”

These Supporting Documents have been reviewed and indexed by DAR staff genealogists and DAR member volunteers. More Supporting Documents will become available as more are reviewed. Any documents that have not been thoroughly reviewed will not be available for purchase on the GRS.

Record Copies and Supporting Documents are now part of the DAR Online Library Documents Service. This service allows researchers to select an application or Supporting Documents (if they are available), pay by credit card, and instantly download the document as an Adobe PDF document. It is important to note that any applications or vital records (birth, death, marriage, divorce or other sensitive documentation) that are less than 100 years old will not be available in an effort to keep personal information confidential.

Where to Donate Private Records for Public Availability

Where to Donate Records to Make Them Available to Everyone 

For Comments and additions, click here 

Dick Eastman · February 1, 2015 · Genealogy Basics · 17 Comments

A newsletter reader sent an interesting question this week, asking where to donate newly-found documents that may be of interest to many other genealogists. Here is an excerpt from her message:

“I recently was going through records and old documents that my grandmother had saved and came across an original passenger list of one of my immigrant ancestors from Poland/Prussia in 1895. To the best of my searching, I have not found any other records from this ship and this document is nowhere else to be found. I have scanned mine in so that others may benefit from it. The problem is I don’t know what to do with it. Aside from attaching it to my ancestors records. Where else can I deposit this information?”

I believe I can give some answers but suspect that other newsletter readers can contribute even more ideas. Here are my suggestions:

Most repositories gladly accept collections of original materials related to the library’s interests. However, few or none of them will accept compiled genealogies that simply list one’s own ancestry.

Founded in 1894, the FamilySearch Library in Salt Lake City began to acquire genealogical records and continues to do so today. The Library is now the repository for more than 2.4 million rolls of microfilm, 742,000 microfiche, 310,000 books and other materials such as journals, maps and electronic resources. The Library presently accepts the following materials:

• Autobiographies and biographies containing genealogical material
• Family histories with genealogical information
• Indexes to records
• Local histories (limited)
• Well organized collections of genealogical and research materials

The FamilySearch Library also accepts other items although there are some guidelines as to what can be accepted as well as a list of items that cannot be accepted. Details may be found in the FamilySearch document, Gifts, Donations, and Loans to FamilySearch, at https://familysearch.org/sites/default/uploads/Donations-Guidelines-REVISION-12-July-2012.pdf. Library employees do ask you to contact the library prior to donating anything.
The Allen County Library in Fort Wayne, Indiana, has the largest genealogy collection of any publicly-funded library. The Library’s Genealogy Center accepts donations; as stated on the Library’s web page at http://www.genealogycenter.org/Donate.aspx: “We welcome your contributions of papers, books, and disks of data. In print or in digital formats, your work will not only benefit great numbers of researchers, it will also be preserved for generations to come on our shelves and webpages. Whether it’s research articles, images of military veterans in your family history, completed books, indices to record groups large and small, or copies of the family record pages in your family Bible, all will find a good home in The Genealogy Center. Contributions can be mailed or sent electronically directly to The Genealogy Center.”
The New England Historic Genealogical Society encourages members and friends to consider donating their genealogical materials. Donations of books and other published material (family histories, periodicals, etc.) relevant to genealogy or local history are greatly appreciated. Details may be found at http://www.americanancestors.org/Support/Donate-Materials/.
The Newberry Library is a large genealogy and local history library in Chicago and is always looking for books and historic documents that will extend, strengthen, and complement the library’s collection. If you are considering such a donation, please contact a library curator or librarian first. Details may be found at http://www.newberry.org/collecting-newberry.
The Daughters of the American Revolution (DAR) also accepts donations although I believe their focus is primarily on the society’s Americana Collection containing manuscripts and imprints pertaining to the history of Colonial America, the Revolutionary War period and the Early National period. Details may be found at http://www.dar.org/sites/default/files/members/darnet/forms/HG-1009.pdf.
The Midwest Genealogy Center in Kansas City accepts donations of gently-used genealogy books and yearbooks. In addition, certain donated materials deemed to have unique or noteworthy content are considered on a case-by-case basis for special disposition. The Midwest Genealogy Center no longer accepts unpublished research materials.
Finally, the Internet Archive is not a genealogy organization but is used by tens of thousands of genealogists to find historical information. The Internet Archive accepts donations of almost ALL digital cultural artifacts, genealogy-related and non-genealogy items alike. Items need to be digitized first and then uploaded, with the exception of large collections of books that the Internet Archive is willing to digitize themselves. Details may be found at https://archive.org/about/faqs.php#Uploading_Content.
The above certainly is not a complete list. Many local special collection libraries, universities, genealogy societies, and historical societies also accept donations of materials that are relevant to their areas of interest. Such repositories ensure that these personal and family records will be available for research by generations to come. The Society of American Archivists has published Donating Your Personal or Family Records to a Repository at http://www2.archivists.org/publications/brochures/donating-familyrecs although that helpful article does not list specific repositories that might be interested in your donation.
I suspect other newsletter readers can contribute other suggestions as well. If so, please offer your suggestions in the comments below. I will collect the better suggestions and incorporate them into a future update to this article.