Where to Donate Records to Make Them Available to Everyone
For Comments and additions, click here

A
newsletter reader sent an interesting question this week, asking where
to donate newly-found documents that may be of interest to many other
genealogists. Here is an excerpt from her message:
“I recently was going through records and
old documents that my grandmother had saved and came across an original
passenger list of one of my immigrant ancestors from Poland/Prussia in
1895. To the best of my searching, I have not found any other records
from this ship and this document is nowhere else to be found. I have
scanned mine in so that others may benefit from it. The problem is I
don’t know what to do with it. Aside from attaching it to my ancestors
records. Where else can I deposit this information?”
I believe I can give some answers but suspect that other newsletter
readers can contribute even more ideas. Here are my suggestions:
Most repositories gladly accept collections of original materials
related to the library’s interests. However,
few or none of them will
accept compiled genealogies that simply list one’s own ancestry.
Founded in 1894, the
FamilySearch Library in Salt
Lake City began to acquire genealogical records and continues to do so
today. The Library is now the repository for more than 2.4 million rolls
of microfilm, 742,000 microfiche, 310,000 books and other materials
such as journals, maps and electronic resources.
The Library presently
accepts the following materials:
- Autobiographies and biographies containing genealogical material
- Family histories with genealogical information
- Indexes to records
- Local histories (limited)
- Well organized collections of genealogical and research materials
The FamilySearch Library also accepts other items although there are
some guidelines as to what can be accepted as well as a list of items
that cannot be accepted.
Details may be found in the FamilySearch
document, Gifts, Donations, and Loans to FamilySearch, at
https://familysearch.org/sites/default/uploads/Donations-Guidelines-REVISION-12-July-2012.pdf. Library employees do ask you to contact the library prior to donating anything.
The Allen County Library in Fort Wayne, Indiana, has
the largest genealogy collection of any publicly-funded library.
The
Library’s Genealogy Center accepts donations; as stated on the Library’s
web page at http://www.genealogycenter.org/Donate.aspx:
“We welcome your contributions of papers, books, and disks of data. In
print or in digital formats, your work will not only benefit great
numbers of researchers, it will also be preserved for generations to
come on our shelves and webpages. Whether it’s research articles, images
of military veterans in your family history, completed books, indices
to record groups large and small, or copies of the family record pages
in your family Bible, all will find a good home in The Genealogy Center.
Contributions can be mailed or sent electronically directly to The
Genealogy Center.”
The New England Historic Genealogical Society
encourages members and friends to consider donating their genealogical
materials. Donations of books and other published material (family
histories, periodicals, etc.) relevant to genealogy or local history are
greatly appreciated. Details may be found at
http://www.americanancestors.org/Support/Donate-Materials/.
The Newberry Library is a large genealogy and local
history library in Chicago and is always looking for books and historic
documents that will extend, strengthen, and complement the library’s
collection. If you are considering such a donation, please contact a
library curator or librarian first. Details may be found at
http://www.newberry.org/collecting-newberry.
The
Daughters of the American Revolution (DAR) also accepts donations although I believe their focus is primarily on the society’s
Americana Collection
containing manuscripts and imprints pertaining to the history of
Colonial America, the Revolutionary War period and the Early National
period. Details may be found at
http://www.dar.org/sites/default/files/members/darnet/forms/HG-1009.pdf.
The
Midwest Genealogy Center in Kansas City accepts
donations of gently-used genealogy books and yearbooks. In addition,
certain donated materials deemed to have unique or noteworthy content
are considered on a case-by-case basis for special disposition. The
Midwest Genealogy Center
no longer accepts unpublished research
materials.
Finally, the Internet Archive is not a genealogy
organization but is used by tens of thousands of genealogists to find
historical information. The Internet Archive
accepts donations of almost
ALL digital cultural artifacts, genealogy-related and
non-genealogy items alike. Items need to be digitized first and then
uploaded, with the exception of large collections of books that the
Internet Archive is willing to digitize themselves. Details may be found
at
https://archive.org/about/faqs.php#Uploading_Content.
The above certainly is not a complete list. Many local special
collection libraries, universities, genealogy societies, and historical
societies also accept donations of materials that are relevant to their
areas of interest. Such repositories ensure that these personal and
family records will be available for research by generations to come.
The Society of American Archivists has published Donating Your Personal or Family Records to a Repository at http://www2.archivists.org/publications/brochures/donating-familyrecs although that helpful article does not list specific repositories that might be interested in your donation.
I suspect other newsletter readers can contribute other suggestions
as well. If so, please offer your suggestions in the comments below. I
will collect the better suggestions and incorporate them into a future
update to this article.